Legal Assistant

We are seeking a proactive and detail-oriented Legal Assistant to provide high-level, comprehensive support to our client's dynamic legal team. This role is ideal for a candidate with strong organizational and technical skills who is ready to take ownership of substantive tasks typically associated with a paralegal.

Core Responsibilities

Substantive Legal Support

• Pleading and Document Management: Draft, review, revise, and format complex legal documents, pleadings, and discovery responses for attorney review and signature.
• Court Procedure & Filings: Assist attorneys with the preparation and electronic submission of court filings across various jurisdictions, ensuring strict adherence to all procedural rules and deadlines.
• Legal Research: Utilize and conduct basic research using legal research tools (e.g., Westlaw) to support case development.
• Case Management: Maintain and update case files, evidence logs, and crucial client data within the case management system.

Administrative and Workflow Management

• Calendar & Deadline Control: Proactively manage attorneys' calendars, coordinate complex scheduling, and rigorously track and monitor case deadlines.
• Financial & Communication: Manage client intakes and onboarding, process monthly invoicing, and handle professional phone and mail correspondence.
• RFP Preparation: Prepare and finalize Requests for Proposals (RFPs) and other necessary firm business documents.

Required Qualifications

• Minimum of 2+ years of substantive experience working in a paralegal or high-level legal assistant role within a law firm.
• Exceptional technical, organizational, and writing skills, with a proven ability to manage complex workflows and heavy document loads.
• Expert proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated willingness to learn and efficiently use case management software.
• Strong professional communication skills, capable of interacting effectively with clients, courts, and colleagues.
• Notary Public certification is a plus.

Company Overview

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.